Event Coordinator

POSITION SUMMARY
The Panorama Hills RA Ltd. (PHRA) is searching for a talented and motivated event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations and evaluating success afterward. As the event coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client’s tailored requirements.
This is a full-time position with endless growth and learning opportunities.

Duties and Responsibilities
• Research, develop, promote, plan, implement and execute a variety of special events to meet the needs of the residents in the community
• Create an event schedule for the fiscal year every November (taking into consideration current trends and community needs)
• Decorate the community for all seasonal holidays.
• Book all necessary entertainment providers, suppliers, and equipment required for each event within the designated budget.
• Create formal event plans and schedule/block appropriate rooms for each special event in November of the year prior
• Ensure that the management team are aware of the status of events in regards to scheduling additional employees, as well as the work required from their respective teams (prep work, set up, and teardown)
• Purchase all supplies required for events within the designated budget
• Recruit sponsors and develop key relationships to assist with event execution
• Create and submit grant proposals to obtain additional event funding through the Municipal, Provincial, and Federal Governments
• Implement and maintain a system to gather feedback regarding events.
• Directly manage seasonal Play Ambassador staff
• Other duties as assigned.

Required Skills
• Post-secondary education in Special Event Management, Recreation Administration or similar or at least two (2) years’ work experience in one of these fields
• Experience in overseeing social, cultural and recreational programs, events, and services that affect diverse demographics concerning children, teens/youth, families, adults, and seniors
• Experience in event planning, development, and execution
• Must have exceptional communication and computer skills, with knowledge of MS Office, Canva, or other design software
• Strong leadership, problem-solving, organization skills, project management, and conflict resolution skills required
• Must thrive in a positive work culture, where teamwork is the name of the game
• Experience and knowledge of budget management
• Proven interpersonal, public relations, presentation, verbal and written communication skills, as well as negotiation and sales skills
• Willing to grow and develop with the organization
• Must be able to work well with others while taking direction and feedback
• Experience in marketing and social media advertising is considered to be an asset
• Experience in sponsorship recruitment is considered to be an asset
• High Five Train the Trainer Certification is considered to be an asset
• CPR and First Aid Certification (training will be provided, if required)
• A valid Class 5 Drivers License and vehicle available for supply runs

Compensation and Benefits
• Annual Salary – $40,000 to $42,000
• Company Paid Health Benefit Package
• RRSP/TFSA matching program
• Annual Performance Plan Package
• Annual Vacation Package