Job: Assistant Program Coordinator - Lac La Biche County

Assists with creating partnership opportunities to develop programs and initiatives, which advance the health & wellness of county residents.

In addition, this position oversees safety and daily operations of the fitness areas, group fitness classes, personal training and related staff/volunteers.

The duties and responsibilities of the position include, but are not limited to the following:

Programming & Administration

  • Research, coordinate and oversee fitness programs for all age groups;
  • Develop program plans, orders and purchases supplies and equipment required for programs and initiatives;
  • Assist with development, revisions and implementation of policies, procedures and staff guidelines;
  • Develop and oversee fitness equipment inventory and life cycling maintenance plans; order supplies and equipment required for fitness centre, programs, workshops and initiatives;
  • Assist with preparation and negotiating terms for contractor agreements;
  • Evaluate and prepare reports on the outcome of programs and events; make recommendations;
  • Participate in special event planning, implementation and team support for special projects and county initiatives;
  • Assist in creating and monitoring advertising campaigns using radio, newspaper, social media, posters, etc. to effectively market all programs in a timely manner
    wwe Input and update programs using Activenet software; generate reports and rosters as required;
  • Create and monitor accurate files and records as required;
  • Make recommendation for capital purchases and equipment;
  • Develops cost analysis and fees for upcoming programs and assists with maintaining working budgets and statistics related to programs

Safety/Facility Administration

  • Ensure that the recreation areas are effectively utilized to maximize safety and space, and support the ongoing provision of excellent customer service to the public;
  • Oversee the preventative maintenance program of sports and program equipment, which includes parts inventory management, managing repairs, planning for replacement equipment;
  • Performs walk-a- bouts within the facility to ensure rules and conditions of use are being followed by patrons and user groups;
  • Recommend purchase of new equipment/supplies;
  • Troubleshoot with staff regarding issues with equipment/facilities; 
  • Issue and follow up with work orders;
  • First response to incidents and emergency situations on evenings and weekends;
  • Perform first aid as required and ensure first aid kits are stocked accordingly;
  • Prepare and submit patron incident reports and conduct follow up's as required;
  • Attend and participate in monthly safety meetings

Personnel Supervision

  • Assist with interviewing, hiring and training staff ensuring staff are adequately trained to deliver service standards and adopt best practices;
  • Prepare work schedules, staff assignments and verify staff time sheets;
  • Develops and implements staff meetings and training opportunities as required;
  • Provides direction and leadership to staff and volunteers including coaching, mentoring and performance feedback to ensure consistently in service, decision making, trouble shooting and problem solving;
  • Acts as liaison between front line programming staff and management, communicating decisions, changes, inquiries or concerns; 
  • Evaluate staff by providing on-going verbal feedback; assists with written job performance evaluations;
  • Recommend disciplinary action and termination of staff;
  • Establish and maintain relationships with staff of other departments;
  • Assumes facilitation role and provides break coverage as required.
  • Recruits, supervises and evaluates contract instructors to determine continuance or termination;

Public Relation/Customer Service

  • Assist as a recreation liaison for children/family programs, community partners, schools, sport groups and community associations for quality programs/service delivery;
  • Consults and maintains relationships with suppliers for scheduled maintenance and equipment/supplies;
  • Responsible for the general supervision and administration of programs;
  • Maintains a high level of positive and professional communication with patrons, participants, parents, user groups and staff while adhering to Freedom of Information and Protection of Privacy (FOIP);
  • Exercises sound judgment to resolve inquiries, concerns, and complaints that cannot be resolved at the front line level in a tactful, professional manner;
  • Authorizes and processes customer refunds, programs transfers, and membership suspensions within authority;

Qualifications:

  • Post-secondary education in Recreation, Kinesiology, Physical Education or related field;
  • Combination of education and work experience may be considered;
  • Possess or willing to obtain Group Fitness Instructor Certification (AFLCA, Can-Fit- Pro, etc.)
  • Standard first aid and CPR Certification;
  • Minimum 2 year's experience working in recreation/fitness setting;
  • Minimum 1 year experience in a supervisory capacity;
  • Experience in coordinating, implementing, and evaluating fitness and wellness programs;
  • Knowledge of municipal government and administration of public recreation facilities;
  • Knowledge of booking/recreation software (CLASS, Activenet, MaxGalaxy, BookKing, etc)
  • Knowledge and application of occupational health & safety regulations and risk management;
  • Understanding of child development and behaviours an asset
  • Valid class 5 Driver’s license

Working Conditions

  • Ability to work extremely flexible hours (evenings, weekends, holidays), shift work and splits shifts as business requires;
  • Requires interaction with public of all ages;
  • Exposure to hostile, disgruntled patrons;
  • Exposure to physical injury working in close proximity to children and patrons;
  • Ability to deal with a considerable and constant noise level;
  • Ability to work and focus with constant distractions;
  • Ability to adapt to constant changes and changing priorities;
  • Indoor/Outdoor work;
  • Eye strain;
  • Long periods of sitting;
  • May require some driving to fulfill duties of the position;

Physical Requirements

  • Ability to comfortably and safely lift up to 25 kg
  • Physically fit enough to perform a variety of physical duties, including participating and leading programs and moving equipment;
  • Emergency response capabilities

Compensation:
$61,630.40 – $79,747.20/yr

Type:

Application Deadline:
OPEN UNTIL FILLED

Contact:
The successful candidate will be required to provide a Driver’s Abstract, Criminal Record Check, Child Welfare Check and Medical Assessment that meets the satisfaction of the County.
Salary range: $61,630.40 – $79,747.20
Salary will be commensurate with experience and qualifications.
Competition number:22-APC- 18
Closing Date: Competition will remain open until a suitable candidate is found.